Assistant … reports to the Drilling Manager but works for the whole drilling team.
- Provides full secretarial support to Drilling Department.
- Prepares presentations for management and engineering meetings.
- Manages the Drilling Department filing system.
- Provides technical support including the preparation of graphs, reports and updating the Drilling Department database.
- Provides scheduling of visitors and appointments for the Drilling Department.
- Arranges meetings, conference rooms and catering.
- Performs daily administrative duties in the drilling office which include Distribution of report: 1) Daily Drilling Reports, 2) Casing and Cementing Reports, 3) Bit Records, 4) Well Discussions, 5) Final Well Reports, 6) Drilling Programs, and 6) various faxes.
- Prepares Work Orders and requisitions for office supplies.
- Ensures the filing of the daily reports and checks the files for completeness at the end of the well.
- Prepares the Purchases requisitions
- Update personnel rotation schedule
- Update the time sheets
- Prepares travel requisitions
- Booking of personnel to the field and from the field
- Files the copies of different invoices
- Prepares the translation of documents in English and French.
- Serves as a point of contact for field based staff and outside companies.
- Manage drilling contracts library and keep contract summary sheet updated.